Stop Chasing Rent. Automate It.
RentFlow connects your M-Pesa Paybill to a smart wallet system that auto-settles invoices on the 1st of every month. No spreadsheets. No WhatsApp reminders. Just rent — collected.
Tenant Sends Payment
KES 38,700
Payment Confirmed
Ref: RKTQDM7W6S
Wallet Credited
+KES 38,700
Invoice Auto-Settled
KES 0 due
Sound Familiar?
If you manage rental properties in Kenya, you have felt these pains. RentFlow eliminates every single one.
Chasing tenants on WhatsApp every month
You spend the first week of every month sending "Rent is due" messages, following up, and checking who has paid.
Matching M-Pesa payments in spreadsheets
Scrolling through M-Pesa statements, copy-pasting transaction codes, and manually updating your Excel tracker.
Forgetting to apply late penalties
Some tenants pay late every month because there are no consequences. You lose thousands in uncollected penalties.
No idea which properties are profitable
Between rent collection, maintenance costs, and vacancies, you cannot tell which properties are making money.
See the M-Pesa Magic
From payment to settled invoice in seconds — fully automated.
Step 1
Tenant Sends Payment
M-Pesa Paybill 123456, Account A-101
KES 38,700
Step 2
Payment Confirmed
Daraja C2B callback received
Ref: RKTQDM7W6S
Step 3
Wallet Credited
Balance: KES 0 → KES 38,700
+KES 38,700
Step 4
Invoice Auto-Settled
Receipt sent via SMS
KES 0 due
Everything You Need to Manage Rentals
From M-Pesa payments to automated invoicing, RentFlow handles the heavy lifting so you can focus on growing your portfolio.
M-Pesa Wallet System
Tenants pay via M-Pesa Paybill directly into their wallet. On the 1st of every month, invoices are auto-settled from the wallet balance — zero manual reconciliation.
Automated Invoicing
Monthly invoices generated automatically with rent, water, electricity, and custom charges. Partial payments and overpayments handled seamlessly.
Smart Penalty Engine
Configurable 5% penalty applied automatically after the due date. Tenants receive penalty notices via SMS, keeping collections on track.
SMS & Email Notifications
Automated reminders on the 3rd and 5th of each month. Invoice receipts, penalty notices, and maintenance updates delivered via SMS and email.
Expense & Maintenance Tracking
Log property expenses by category, assign vendors, and track maintenance requests from tenants. Full audit trail for every shilling spent.
Multi-Property Dashboard
Overview of your entire portfolio at a glance — occupancy rates, revenue trends, overdue invoices, and collection performance across all properties.
How It Works
Get up and running in minutes. Three simple steps to automated rent collection.
01
Set Up Properties & Units
Add your properties, define units with rent amounts, and assign each property its M-Pesa Paybill number. Import existing tenants in minutes.
02
Tenants Pay via M-Pesa
Tenants pay to your Paybill using their unit number as the account reference. Payments auto-credit to their wallet instantly — no manual matching needed.
03
Invoices Settle Automatically
On the 1st of each month, invoices are generated and settled from wallet balances. Receipts are sent instantly via SMS. Penalties applied automatically after the due date.
RentFlow vs. The Old Way
See how automated property management compares to manual processes.
| Feature | Manual / Spreadsheet | RentFlow |
|---|---|---|
| Invoice Generation | Manual / Excel | Automated monthly |
| Payment Tracking | Check M-Pesa statements | Real-time via Paybill |
| Late Penalty Calculation | Often forgotten | Auto-applied after due date |
| Tenant Communication | WhatsApp / phone calls | Automated SMS & email |
| Expense Tracking | Paper receipts / notebook | Categorized with vendor tracking |
| Reporting & Analytics | None or basic Excel | Real-time dashboard & trends |
Tenant Self-Service Portal
Give tenants full visibility into their invoices, payments, and maintenance requests — reducing your phone calls and WhatsApp messages.
- View invoices and payment history
- Pay rent directly via M-Pesa STK Push
- Track wallet balance and transactions
- Submit maintenance requests with photos
- Download receipts as PDF
Tenant Portal
Wallet Balance
KES 12,500
Invoice INV-T001-2026-03
KES 38,700
Due 5th
Maintenance Request
Plumbing — Kitchen sink leak
Status: In Progress
Simple, Transparent Pricing
Start with a 14-day free trial. No credit card required.
Starter
KES 1,000/month
For landlords with up to 20 units
- Up to 20 units
- M-Pesa wallet integration
- Automated invoicing
- SMS notifications
- Penalty engine
- Basic reporting
Most Popular
Professional
KES 3,500/month
For landlords with 20+ units
- Unlimited units
- Everything in Starter
- Expense & maintenance tracking
- Advanced dashboard & analytics
- Priority support
- Multi-property management
Enterprise
Custom
For large-scale property management
- Everything in Professional
- Dedicated account manager
- Custom integrations
- SLA guarantee
- On-site training
What Landlords Are Saying
Real results from property managers across Kenya.
“Before RentFlow, I spent the first 10 days of every month chasing rent. Now payments come in automatically and I get an SMS when each invoice is settled.”
Collection rate went from 78% to 96%
“The wallet system is brilliant. Tenants top up via M-Pesa anytime, and on the 1st the system handles everything. I barely touch the rent process now.”
Saved 15+ hours per month on admin
“The penalty engine alone paid for the subscription. Tenants pay on time now because they know the 5% penalty is automatic — no negotiating.”
Late payments dropped by 60%
Frequently Asked Questions
Everything you need to know about RentFlow.
96%
Collection Rate
500+
Units Managed
2 min
Average Setup Time
KES 2.4M+
Rent Processed Monthly
Ready to Automate Your Rent Collection?
Join landlords across Kenya who are saving hours every month with RentFlow. Start your 14-day free trial today.
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